Inspection software for property managers
- Tenant-chargeable after wear and tear
- $714
- Items on the report
- 82
- Defects logged
- 7
Every figure on this page is computed from the inputs you enter, by the method stated below it. WalkthroughDesk publishes no average repair costs and quotes no survey: the defaults are a worked example to replace with your own.
Inspection software for property managers is not a maintenance system with a photo button on it. It is the thing that turns a walk through a unit into a report a tenant, an owner and a deposit scheme will all accept: the items checked, room by room, the defects logged with a photo and a severity, the cost of putting them right, and the split between fair wear and tear and what the tenant pays. This guide is about what that software has to do, and the free property condition report tool on this site does the arithmetic of it with no account.
Try the free condition report Free to use. No account, no card, no trial clock.
Count the items, not just the defects
A report that lists only what was wrong is half a report: it cannot show that the kitchen ceiling was checked and found clean. The software has to carry the whole checklist, every item in every room with a condition against it, because the item that was fine at move-in and damaged at move-out is the one that pays for the repair, and it is only chargeable if the move-in report recorded it as fine.
Grade every defect and cost it in your own figures
Minor, moderate and major is enough grading for a deposit conversation, and each grade needs a repair cost that is yours, not a national average nobody can defend. The tool asks for your cost per grade because the number that holds up is the one you can show an invoice for, and a report that prices a scuff at a market figure invites the tenant to price it lower.
Split wear and tear before anyone argues
Fair wear and tear is the manager's judgement and the deposit scheme's first question, so the report should show it as a share taken off the make-ready cost before the tenant's figure is stated. Showing the split on the page, with the share you applied, is what stops the conversation being about whether you thought of it at all.
Inspection software for property managers: common questions
What should inspection software for property managers include?
A room-by-room checklist that records the condition of every item, not just the failures; a defect log with a photo, a severity and a cost; the split between fair wear and tear and tenant damage; the report saved against the property so move-in sits beside move-out; and a way to send the tenant notice before the visit. Rent collection and maintenance dispatch are different products; they do not make the report better.
Is there a free inspection tool for property managers?
The property condition report tool on this site is free and needs no account: it counts the items, logs the defects by severity, prices them at your figures, takes off your wear-and-tear share and ends on the tenant-chargeable amount. Print it as it stands. WalkthroughDesk Pro adds your agency name and logo, a PDF with no watermark, and saving it against the property so the next inspection starts with the last.
How long should a move-out inspection take?
The tool asks for your minutes per room and multiplies; the worked example uses 8 minutes a room and comes to 48 minutes for six rooms, before the exterior. The honest answer is that it takes as long as the photographs take, because a report without a photo against each defect is an opinion. Budget the time by the rooms and the photos, not by the appointment slot.
WalkthroughDesk Pro
Keeping what you make
The reports are free forever. Pro turns them into your record: your name and logo on it, no watermark, every report filed against the property and the inspection it came from, and a clean export when the owner or the deposit scheme asks.
- Download as PDF
- No WalkthroughDesk watermark
- Save every report and reopen it later
- Your logo and license on it
- Export every report in one go
- Inspection notices emailed to your tenants ahead of each visit
- Connect your own Stripe account and get paid online
- Connect your QuickBooks Online or Xero
$49per month, every property
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Will it do what you need for Inspection software for property managers?
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Cite or embed this figure
On the worked example, a six-room walkthrough checking 82 items logs 7 defects with a $1,190 make-ready cost, and after a 40% fair wear and tear share the tenant-chargeable figure is $714, with 48 minutes on site and 36 photos in the report.
Property condition report (Tenant-chargeable after wear and tear): $714, WalkthroughDesk, worked example.
Cite as: "Inspection software for property managers, WalkthroughDesk", updated 2026-09-05, https://walkthroughdesk.com/inspection-software-for-property-managers/.